Procedures for Moving Out
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1. Preliminary Procedures
Before moving out, you will need to report your new address to the University.
Before starting your application to move out, change your address in Campusmate Web (APU).
Updating Address on Campusmate
- *Every morning, between the hours of 3:00 am and 5:00 am (Japan time), 'Campusmate' closes for maintenance.
- * If your new address has yet to be determined at the time you apply to move out, you will need to change your address in Campusmate Web (APU) as soon as it’s determined.
It is essential to submit a request for moving out online by the request deadline.
AP House fees are charged in half-monthly increments, not by the day.
Be sure to complete your request online by the deadlines at least one month prior to the desired date of leaving the dormitory.
*Please be advised that you are unable to submit a moving-out request on the website during the following times.
(Mon.) 04:30~05:30
(Tue.) 04:30~05:30
(Wed.) 04:30~05:30, 19:30~24:00
(Thur.) 00:00~09:00
(Fri.) 04:30~05:30
(Sat.) 04:30~05:30
(Sun.) 04:30~05:30
Note: In the event that you cannot complete your request by the deadline, even for reasons such as illness, injury, class attendance, or job-hunting, you will be required to pay additional fees.
| Move out date | Request deadline | Final fee payment period | Last possible date of residence | Date of refund |
|---|---|---|---|---|
| 4/1～4/15 | By 3/15 | The first half of April | 4/15 | 5/20 |
| 3/16～3/31 | April | 4/30 | 5/31 | |
| 4/1～4/15 | The first half of May | 5/15 | 6/20 | |
| 4/16～4/30 | By 3/31 | April | 4/30 | 5/31 |
| 4/1～4/15 | The first half of May | 5/15 | 6/20 | |
| 4/16～4/30 | May | 5/31 | 6/30 | |
| 5/1～5/15 | By 4/15 | The first half of May | 5/15 | 6/20 |
| 4/16～4/30 | May | 5/31 | 6/30 | |
| 5/1～5/15 | The first half of June | 6/15 | 7/20 | |
| 5/16～5/31 | By 4/30 | May | 5/31 | 6/30 |
| 5/1～5/15 | The first half of June | 6/15 | 7/20 | |
| 5/16～5/31 | June | 6/30 | 7/31 | |
| 6/1～6/15 | By 5/15 | The first half of June | 6/15 | 7/20 |
| 5/16～5/31 | June | 6/30 | 7/31 | |
| 6/1～6/15 | The first half of July | 7/15 | 8/20 | |
| 6/16～6/30 | By 5/31 | June | 6/30 | 7/31 |
| 6/1～6/15 | The first half of July | 7/15 | 8/20 | |
| 6/16～6/30 | July | 7/31 | 8/31 | |
| 7/1～7/15 | By 6/15 | The first half of July | 7/15 | 8/20 |
| 6/16～6/30 | July | 7/31 | 8/31 | |
| 7/1～7/15 | The first half of August | 8/15 | 9/20 | |
| 7/16～7/31 | By 6/30 | July | 7/31 | 8/31 |
| 7/1～7/15 | The first half of August | 8/15 | 9/20 | |
| 7/16～7/31 | August | 8/31 | 9/30 | |
| 8/1～8/15 | By 7/15 | The first half of August | 8/15 | 9/20 |
| 7/16～7/31 | August | 8/31 | 9/30 | |
| 8/1～8/15 | The first half of September | 9/15 | 10/20 | |
| 8/16～8/31 | By 7/31 | August | 8/31 | 9/30 |
| 8/1～8/15 | The first half of September | 9/15 | 10/20 | |
| 8/16～8/31 | September | 9/30 | 10/31 | |
| 9/1～9/15 | By 8/15 | The first half of September | 9/15 | 10/20 |
| 8/16～8/31 | September | 9/30 | 10/31 | |
| 9/1～9/15 | The first half of October | 10/15 | 11/20 | |
| 9/16～9/30 | By 8/31 | September | 9/30 | 10/31 |
| 9/1～9/15 | The first half of October | 10/15 | 11/20 | |
| 9/16～9/30 | October | 10/31 | 11/30 | |
| 10/1～10/15 | By 9/15 | The first half of October | 10/15 | 11/20 |
| 9/16～9/30 | October | 10/31 | 11/30 | |
| 10/1～10/15 | The first half of November | 11/15 | 12/20 | |
| 10/16～10/31 | By 9/30 | October | 10/31 | 11/30 |
| 10/1～10/15 | The first half of November | 11/15 | 12/20 | |
| 10/16～10/31 | November | 11/30 | 12/31 | |
| 11/1～11/15 | By 10/15 | The first half of November | 11/15 | 12/20 |
| 10/16～10/31 | November | 11/30 | 12/31 | |
| 11/1～11/15 | The first half of December | 12/15 | 1/20 | |
| 11/16～11/30 | By 10/31 | November | 11/30 | 12/31 |
| 11/1～11/15 | The first half of December | 12/15 | 1/20 | |
| 11/16～11/30 | December | 12/31 | 1/31 | |
| 12/1～12/15 | By 11/15 | The first half of December | 12/15 | 1/20 |
| 11/16～11/30 | December | 12/31 | 1/31 | |
| 12/1～12/15 | The first half of January | 1/15 | 2/20 | |
| 12/16～12/31 | By 11/30 | December | 12/31 | 1/31 |
| 12/1～12/15 | The first half of January | 1/15 | 2/20 | |
| 12/16～12/31 | January | 1/31 | 2/28 | |
| 1/1～1/15 | By 12/15 | The first half of January | 1/15 | 2/20 |
| 12/16～12/31 | January | 1/31 | 2/28 | |
| 1/1～1/15 | The first half of February | 2/15 | 3/20 | |
| 1/16～1/31 | By 12/31 | January | 1/31 | 2/28 |
| 1/1～1/15 | The first half of February | 2/15 | 3/20 | |
| 1/16～1/31 | February | 2/28 | 3/31 | |
| 2/1～2/15 | By 1/15 | The first half of February | 2/15 | 3/20 |
| 1/16～1/31 | February | 2/28 | 3/31 | |
| 2/1～2/15 | The first half of March | 3/15 | 4/20 | |
| 2/16～2/28 | By 1/31 | February | 2/28 | 3/31 |
| 2/1～2/15 | The first half of March | 3/15 | 4/20 | |
| 2/16～2/28 | March | 3/31 | 4/30 | |
| 3/1～3/15 | By 2/15 | The first half of March | 3/15 | 4/20 |
| 2/16～2/28 | March | 3/31 | 4/30 | |
| 3/1～3/15 | The first half of April | 4/15 | 5/20 | |
| 3/16～3/31 | By 2/28 | March | 3/31 | 4/30 |
| 3/1～3/15 | The first half of April | 4/15 | 5/20 | |
| 3/16～3/31 | April | 4/30 | 5/31 |
Note:
If you leave the dormitory (return the room key to the security office) between 1-15 days, you will be charged the
half of the monthly dormitory fee.
Please leave the dormitory before the date changes on the 15th.
If you leave the dormitory (return the room key to the security office) between 16 and the end of the month, you will
be charged the full one-month dormitory fee.
Please leave the dormitory before the date changes end of the month.
2. Request for Moving Out
Access the URL below * Please use "Edge".
*Please be advised that you are unable to submit a moving-out request on the website during the following times.
(Mon.) 04:30~05:30
(Tue.) 04:30~05:30
(Wed.) 04:30~05:30, 19:30~24:00
(Thur.) 00:00~09:00
(Fri.) 04:30~05:30
(Sat.) 04:30~05:30
(Sun.) 04:30~05:30
https://cw.apu.ac.jp/campusweb/SVA40D0.html?key=LNG20230324100144874550045
*Type your student ID number and password
Submit the “Request for Moving Out” form after completing the necessary items
Check the completion screen
Receive “Receipt of Moving Out request/Departure Approval Notice” email
Clean and return the room to its original layout and state, dispose of all trash
Room inspection (We will to check your room if there are scratches or stains on the walls, floor, etc.)
Return the room key to the Security Office, exit AP House
Moving-out process complete
*If your new address has yet to be determined at the time you apply to move out, you will need to change your address in Campusmate Web (APU) as soon as it’s determined.
- If you wish to change the moving out date, “Request for Moving Out” must be submitted on the website again.
- If you wish to cancel a request, please email Creotech at aphcreo@apu.ac.jp
- Please make sure to check notes about moving out here
Note:
If a resident is unable to move out by the moving-out date, they are required to contact the Security Office to have the moving-out date extended. Regardless of the number of dates that are passed the 15th or the last day of the month, the final payment will be determined by the application date or moving-out date. In case you cannot move out by the date and the date needs to be changed, you need to resubmit the application on the website.
3. Moving Out Day
After cleaning the room, bring the room key to the Security Office. You are required to continue paying your Dormitory Fees until your key is returned. Residents will be billed for replacing or repairing wallpaper, carpet, or room furnishings if the cost exceeds the amount of the Security Deposit.
*You will be a non-resident student of AP house once the room key is returned.
